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How to Remove an Email Signature from an Old Outlook Email

Need to delete an email signature from an old Outlook email? You’re in the right place! Whether you’re using Outlook 2016, Outlook 2019, Outlook 2021, or Outlook for Microsoft 365, this guide will help you remove or disable an email signature easily.

Why Remove an Email Signature?

Here are common reasons you might need to delete your Outlook email signature:

✅ Outdated Contact Info – Your phone number, email, or job title has changed.
✅ Branding Issues – The signature no longer matches your company’s branding.
✅ Accidental Signature – You mistakenly added a signature and need to remove it.
✅ Duplicate Signatures – You want to avoid multiple signatures in replies or forwards.

How to Delete an Email Signature in Outlook

Step 1: Open the Email

  1. Launch Microsoft Outlook.
  2. Navigate to the Sent Items or Drafts folder.
  3. Find the email with the signature you want to remove.

Step 2: Edit the Email

  • Double-click to open the email in a new window.
  • If it’s in Sent Items, go to Actions > Edit Message (for older Outlook versions).
  • If it’s a draft, it will open in edit mode automatically.

Step 3: Delete the Signature

  1. Scroll to the bottom where the signature appears.
  2. Highlight it by dragging your cursor over it.
  3. Press Delete or Backspace on your keyboard.

Step 4: Save or Resend

  • If resending, make any changes and click Send.
  • If saving, click Save, then close the email.

How to Permanently Remove an Email Signature

If you want to stop Outlook from adding a signature to future emails, follow these steps:

For Outlook Desktop (2016, 2019, 2021, Microsoft 365)

  1. Open Outlook and go to File > Options.
  2. Select Mail from the left panel.
  3. Under Compose messages, click Signatures.
  4. Select the signature and click Delete.
  5. Click OK to save changes.

For Outlook Web (OWA – Outlook.com & Office 365 Webmail)

  1. Open Outlook Web App (OWA).
  2. Click the gear icon (Settings).
  3. Search for Email Signature in the settings.
  4. Delete or update the signature.
  5. Click Save.

Troubleshooting: Can’t Remove Your Signature?

If you’re unable to delete the signature, try these fixes:

🛠 Restart Outlook – Changes may not apply immediately. Restarting can help.
🛠 Check Group Policy Settings – If Outlook is managed by your company, IT might enforce a signature. Contact your IT department.
🛠 Try Safe Mode – Open Outlook in Safe Mode (Outlook.exe /safe) and check if the issue persists.

Frequently Asked Questions (FAQs)

1. Can I Remove a Signature from Multiple Emails at Once?

No, Outlook doesn’t allow bulk signature removal. Each email must be edited manually.

2. Does Deleting a Signature Affect Sent Emails?

No, removing a signature from settings only affects future emails. Sent emails remain unchanged.

3. Can I Temporarily Disable a Signature?

Yes, you can manually delete the signature while composing an email before sending it.

Conclusion

Removing an email signature in Outlook is quick and easy! Whether you need to delete an outdated signature from an old email or permanently disable it, this guide provides step-by-step instructions to help you.

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