Microsoft Outlook is a powerful email and calendar management tool that can be made even more efficient with the use of keyboard shortcuts. Here are some essential Outlook shortcuts that can boost your productivity.
1. Navigation
Move quickly through Outlook’s various sections:
- Go to Mail:
Ctrl + 1 - Go to Calendar:
Ctrl + 2 - Go to Contacts:
Ctrl + 3 - Go to Tasks:
Ctrl + 4 - Go to Notes:
Ctrl + 5 - Go to Folder List:
Ctrl + 6 - Go to Shortcuts:
Ctrl + 7 - Go to Journal:
Ctrl + 8
2. Email Management
Enhance your email management with these shortcuts:
- New Email:
Ctrl + Shift + M - Reply to an Email:
Ctrl + R - Reply All:
Ctrl + Shift + R - Forward an Email:
Ctrl + F - Send an Email:
Alt + S - Delete an Email:
Delete - Mark as Read:
Ctrl + Q - Mark as Unread:
Ctrl + U - Open an Email:
Enter - Close an Email:
Esc - Move to a Folder:
Ctrl + Shift + V - Check for New Mail:
Ctrl + MorF9 - Flag an Email for Follow Up:
Ctrl + Shift + G - Search Mail:
Ctrl + EorF3
3. Calendar Management
Efficiently manage your calendar:
- New Appointment:
Ctrl + Shift + A - New Meeting Request:
Ctrl + Shift + Q - Go to Today:
Alt + H + O + D - Go to Next Day:
Ctrl + Right Arrow - Go to Previous Day:
Ctrl + Left Arrow - Switch to Day View:
Ctrl + Alt + 1 - Switch to Work Week View:
Ctrl + Alt + 2 - Switch to Week View:
Ctrl + Alt + 3 - Switch to Month View:
Ctrl + Alt + 4
4. Contacts Management
Quickly handle your contacts:
- New Contact:
Ctrl + Shift + C - Search Contacts:
Ctrl + E - Open Contact:
Enter - Save and Close Contact:
Alt + S
5. Tasks Management
Manage your tasks more effectively:
- New Task:
Ctrl + Shift + K - Mark Task Complete:
Ctrl + Shift + K - Open Task:
Enter - Delete Task:
Delete
6. General Shortcuts
Improve your overall productivity with these general shortcuts:
- Open Outlook Options:
Alt + F, T - Print:
Ctrl + P - Save:
Ctrl + S - Send/Receive All Folders:
F9 - Undo:
Ctrl + Z - Redo:
Ctrl + Y - Move to the next item (message, event, etc.):
Ctrl + Comma - Move to the previous item (message, event, etc.):
Ctrl + Period
7. Ribbon and Menu Navigation
Navigate the ribbon and menus efficiently:
- Open the File tab:
Alt + F - Open the Home tab:
Alt + H - Open the Send/Receive tab:
Alt + S - Open the Folder tab:
Alt + O - Open the View tab:
Alt + W - Access the Tell Me box:
Alt + Q
Conclusion
Mastering these Outlook shortcut keys can significantly enhance your productivity and efficiency in managing emails, calendars, contacts, and tasks. Practice using these shortcuts regularly to become more proficient in Outlook and streamline your workflow. Whether you’re handling emails, scheduling meetings, or managing tasks, these shortcuts will help you navigate and use Outlook more effectively.
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