Microsoft Outlook, whether the new or old version, is packed with keyboard shortcuts that can boost your efficiency. This guide covers the most useful, rare, and advanced shortcuts for both New Outlook and Classic Outlook users, helping you navigate like a pro!
🔥 Most Useful Outlook Shortcut Keys (Everyday Time-Savers)
These shortcuts will save you clicks and make email handling effortless:
| Action | New Outlook (Windows) | Classic Outlook (Windows) | Mac Shortcut |
|---|---|---|---|
| Create a new email | Ctrl + N |
Ctrl + Shift + M |
Command + N |
| Send an email | Ctrl + Enter |
Alt + S |
Command + Return |
| Reply to an email | Ctrl + R |
Ctrl + R |
Command + R |
| Reply to all | Ctrl + Shift + R |
Ctrl + Shift + R |
Command + Shift + R |
| Forward an email | Ctrl + F |
Ctrl + F |
Command + F |
| Search emails | Ctrl + E or F3 |
Ctrl + E or F3 |
Command + Option + F |
| Mark email as read | Ctrl + Q |
Ctrl + Q |
Command + T |
| Mark email as unread | Ctrl + U |
Ctrl + U |
Command + Shift + T |
| Open Calendar | Ctrl + Shift + 2 |
Ctrl + 2 |
Command + 2 |
| Open Contacts | Ctrl + Shift + 3 |
Ctrl + 3 |
Command + 3 |
| Open Tasks | Ctrl + Shift + 4 |
Ctrl + 4 |
Command + 4 |
💎 Rarely Used but Handy Outlook Shortcuts
These shortcuts aren’t widely known but can speed up specific tasks:
| Action | New Outlook | Classic Outlook | Mac Shortcut |
| Switch between mail, calendar, contacts, and tasks | Ctrl + 1/2/3/4 |
Ctrl + 1/2/3/4 |
Command + 1/2/3/4 |
| Open Address Book | Ctrl + Shift + B |
Ctrl + Shift + B |
Command + Shift + B |
| Go to the next email | Ctrl + . |
Ctrl + . |
Command + . |
| Go to the previous email | Ctrl + , |
Ctrl + , |
Command + , |
| Delete a conversation | Ctrl + Shift + D |
Ctrl + Shift + D |
Command + Shift + D |
| Expand/collapse email groups | Alt + Shift + K |
Alt + Shift + K |
Option + Shift + K |
🎯 Advanced and Complex Outlook Shortcuts (For Power Users)
For those who want total control over Outlook, these shortcuts will take your efficiency to the next level:
| Action | New Outlook | Classic Outlook | Mac Shortcut |
| Create a new folder | Ctrl + Shift + E |
Ctrl + Shift + E |
Command + Shift + N |
| Open a new search folder | Ctrl + Shift + P |
Ctrl + Shift + P |
Command + Shift + P |
| Flag an email for follow-up | Ctrl + Shift + G |
Ctrl + Shift + G |
Command + Shift + G |
| Recall a sent email (if available) | Ctrl + Shift + H |
Ctrl + Shift + H |
N/A |
| Open Rules & Alerts | Ctrl + Shift + L |
Ctrl + Shift + L |
Command + Shift + L |
| Open Advanced Find | Ctrl + Shift + F |
Ctrl + Shift + F |
Command + Shift + F |
🚀 Bonus: Productivity-Boosting Outlook Shortcuts
Want to fly through your inbox? Try these quick tricks:
- Quickly navigate between Outlook sections:
Ctrl + Tab(Windows) /Command + Tab(Mac) - Check spelling before sending an email:
F7 - Undo an action:
Ctrl + Z(Windows) /Command + Z(Mac) - Print an email:
Ctrl + P(Windows) /Command + P(Mac)
🎯 Final Thoughts
Mastering these Outlook shortcuts can drastically improve your workflow, reduce clicks, and make managing emails a breeze. Start with the most useful ones, then gradually integrate the rare and advanced shortcuts into your routine.
📌 Pro Tip: Save this guide for future reference and share it with your colleagues to boost their productivity too! 🚀