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How to Set Up and Delete an Email Signature in the New Outlook

The new Outlook interface has introduced changes to how users manage email signatures. If you’re looking to set up or remove an email signature in the new Outlook, this guide will walk you through the process step by step.

How to Set Up an Email Signature in the New Outlook

Step 1: Open Outlook Settings

  1. Open the New Outlook on your computer.
  2. Click on the gear icon (⚙️) in the top-right corner to open Settings.
  3. In the search bar, type Email Signature and select it from the results.

Step 2: Create a New Signature

  1. Click on New Signature.
  2. Enter a name for your signature (e.g., “Work Email”).
  3. In the editor box, type or paste your signature content.
    • Use formatting tools to customize the font, color, and alignment.
    • Add images, logos, or hyperlinks if needed.

Step 3: Set Default Signature

  1. Under Select default signatures, choose:
    • For new messages: Select the signature you just created.
    • For replies/forwards: Choose the same signature or leave it blank.
  2. Click Save to apply changes.

Step 4: Test Your Signature

  1. Open a new email and check if your signature appears correctly.
  2. Make any necessary adjustments by revisiting the Email Signature settings.

How to Delete an Email Signature in the New Outlook

Step 1: Access Signature Settings

  1. Open New Outlook.
  2. Click on the gear icon (⚙️) in the top-right corner.
  3. Search for Email Signature and open the settings.

Step 2: Remove or Disable the Signature

  1. Find the signature you want to delete.
  2. Click on the signature and then select Delete.
  3. If you want to disable the signature without deleting it:
    • Set For new messages and For replies/forwards to None.
  4. Click Save to confirm changes.

Step 3: Verify Removal

  1. Open a new email and check if the signature is gone.
  2. If the signature still appears, restart Outlook and try again.

Troubleshooting Common Issues

If you encounter issues setting up or deleting a signature, try these solutions:

🛠 Restart Outlook – Changes may not apply instantly; restart to refresh settings. 🛠 Check Sync Settings – Ensure settings are synced across devices. 🛠 Outlook Web vs. Desktop – If using multiple versions, ensure changes are applied in the correct one. 🛠 Company Policies – If using a work account, IT policies may restrict signature changes.

Frequently Asked Questions (FAQs)

1. Can I Use Multiple Signatures?

Yes, you can create multiple signatures and assign them to different email types.

2. Will My Signature Sync Across Devices?

Yes, if you’re using the same Outlook account, your signature settings will sync.

3. Can I Temporarily Remove a Signature?

Yes, when composing an email, you can delete the signature manually before sending.

Conclusion

Setting up or removing an email signature in the new Outlook is simple with these steps. Whether you want a professional signature for work or a personal one for casual emails, Outlook provides flexible options to customize your email experience.

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